The Bid Specialist will play a crucial role in driving the success of our business by managing the bid and request for quotation (RFQ) process from initiation to completion. This individual will be responsible for liaising with various internal departments, understanding client requirements, preparing competitive bids and proposals, and ensuring timely submission of responses. The Bid/RFQ Specialist will also actively engage in market research, competitor analysis, and pricing strategies to enhance our competitive positioning and win rate.
Duties & Responsibilities
The successful candidate will be responsible for:
- Review incoming bid invitations and RFQs to understand client requirements, specifications, and deliverables.
- Collaborate with sales, engineering, procurement, quality assurance and other internal teams to gather necessary information and develop comprehensive bid responses.
- Conduct thorough analysis of bid documents, including terms and conditions, technical requirements, and commercial considerations.
- Prepare accurate cost estimates, pricing models, and proposals aligned with client expectations and company objectives.
- Coordinate and communicate with suppliers and subcontractors to obtain quotes, negotiate pricing, and secure necessary resources for bid submissions.
- Manage multiple bids and RFQs simultaneously, prioritising tasks to meet deadlines and ensure timely submission.
- Continuously monitor market trends, industry developments, and competitor activities to identify opportunities and risks.
- Maintain a centralised database of bid-related documents, pricing information, and historical data for reference and analysis.
- Participate in post-bid debriefings and analysis to identify lessons learned, areas for improvement, and strategies for enhancing future bids.
- Collaborate with the sales team to develop winning strategies, presentations, and value propositions for key opportunities.
Qualifications, education & skills required
- Bachelor’s degree in Business Administration, Engineering, Supply Chain Management, or a related field. Advanced degree or relevant certifications preferred.
- Proven experience (3-5 years) in bid management, RFQ coordination, or related roles within the manufacturing, medical device, or healthcare industry.
- Advance English in speaking and writing
- Strong understanding of contract manufacturing processes, technical specifications, and regulatory requirements within the orthopaedic, pharmaceutical, or medical device sectors.
- Excellent analytical skills with the ability to interpret complex bid documents, perform cost analysis, and develop competitive pricing strategies.
- Exceptional written and verbal communication skills, with the ability to articulate complex ideas and proposals effectively to diverse stakeholders.
- Proficiency in MS Office suite, CRM software, and bid management tools. Experience with ERP systems (e.g., SAP, Oracle) is a plus.
- Detail-oriented with strong organisational skills and the ability to manage multiple projects simultaneously in a fast-paced environment.
- Self-motivated team player with a proactive approach to problem-solving and a commitment to delivering high-quality results.
- Ability to work independently with minimal supervision, as well as collaboratively within cross-functional teams.
- Flexibility to adapt to changing priorities, deadlines, and client requirements.
Join us in our mission to make a positive impact on healthcare through innovation and excellence in manufacturing. If you are a motivated professional with a passion for bid management and a desire to thrive in a dynamic and rewarding environment, we want to hear from you!
